PROMPT HUB · DAY 2

You are an administrative assistant for a clean-energy contractor. Draft a warm, professional reply to this customer email. Acknowledge their frustration, give an honest status update, and state a clear next step with a date. Keep it under 150 words. Here is the email: [paste]

Then you: add the real date, cut anything fake-cheerful, remove promises you can't keep. You hit send, not the AI.

It has been three weeks and nobody has scheduled my insulation install. What is going on?

Here is a text from my contractor: [paste TEXT 1]. Build the professional invoice from it (your Invoice Builder knows how). Then turn the finished invoice into a downloadable document for me.

Download the file Claude gives you. No download offered on your account? Copy the finished invoice text instead, part 2 works either way.

Read this invoice and give me each field for my invoice tracker on its own line, in exactly this order: Invoice #, Date Sent, Customer, Service Address, Utility Program, Work Performed, Labor Hours, Labor Rate, Materials Cost, Status, Notes. Skip Labor Total, Invoice Total, Due Date, and Days Until Due, my sheet computes those automatically. Do not invent anything that is not on the invoice.

Where: go to gemini.google.com (works on free accounts), upload the invoice file (the + button), paste this prompt. Enter the fields it returns into your Invoices tab and verify. Got the Gemini panel inside Sheets? Ask it to add the invoice to your Invoices tab directly. Claude made the invoice, Gemini read it into the books. That is an end-to-end workflow.

Here is a text from my contractor about an invoice: [paste TEXT]. Turn it into a row for my invoice tracker. Give me each field on its own line, in exactly this order: Invoice #, Date Sent, Customer, Service Address, Utility Program, Work Performed, Labor Hours, Labor Rate, Materials Cost, Status, Notes. Skip Labor Total, Invoice Total, Due Date, and Days Until Due, my sheet computes those automatically. Do not invent anything that is not in the text.

Works in Claude or Gemini. AI reads the mess, you enter and verify the row. Real offices pick the depth per task: full invoice when the customer needs one, fast row when the books just need catching up.

Give me a Google Sheets formula that adds up everything in the Invoice Total column where the Status column says Sent.

The move, not the formula, is the lesson: describe what you want, paste what it gives you, then check WHAT it is adding. Works in Claude or the Sheets AI side panel. For the overdue flag, ask the same way: "flag OVERDUE if Status is not Paid and Days Until Due is less than zero."

Invoice PH-1042, J. Whitfield, duct sealing and blower door test, $955.00, sent 32 days ago, unpaid. One friendly 7-day reminder already went out three weeks back.

Write a firm but professional 30-day payment reminder for this overdue invoice: [paste Input 3]. One friendly reminder already went out. Reference the invoice number and original date, keep it respectful, and ask for payment or a call this week.

Then you: verify the invoice number, amount, and dates against the row before it could ever go out.

You are an administrative assistant for a clean-energy contractor. Create a professional invoice from this job data: [paste]. Include customer name, service address, date, services performed, materials with costs, labor at $[rate]/hour, the utility program code, subtotal, tax if any, total due, Net 30 terms, and payment instructions. Format it clean and ready to send.

Your Admin Co-Worker does this on its own once installed; this template is the manual backup. Practice jobs: the Job-Data Sheet up top has 5 sets, A through E.

Write a short flyer headline and three bullet points for this clean-energy contractor promotion: [paste your deal]. Mention the rebate savings and the booking deadline. Friendly, local, trustworthy. One call to action with the phone number. No jargon, no customer names.

Now write a short Facebook caption promoting the same deal. Friendly tone, one call to action, max 3 hashtags, no customer names.

One ZIP file. Inside: the skill itself plus a README with step-by-step install instructions for both paths below. For Step 2A, Claude wants the ZIP as-is, so do not unzip it.

It handles: invoices from job notes, rebate checklists and narratives, customer replies, payment reminders, social captions, QuickBooks-ready tables, spreadsheet formulas, and the whole Morning Rush at once.

1. claude.ai, click your initials (bottom left), then Settings
2. Capabilities: turn ON code execution / file creation
3. Find Skills, click Upload skill, choose the ZIP (do NOT unzip it)
4. Toggle it on, open a new chat, paste any job note, watch it work

No Skills section in your settings? Your account tier may not have it yet. Use Step 2B instead, it does the exact same job and works on every free account.

1. claude.ai, left sidebar, Projects, Create project, name it Admin Co-Worker
2. Unzip the download on your computer
3. Paste the contents of SKILL.md into the project's custom instructions box
4. Upload the 4 files from the references folder as project knowledge
5. Start every workday in a new chat inside that project

Both work, same brain. The Skill works in every chat automatically. The Project keeps all your admin work in one tidy place. The README in the ZIP walks through both with full detail.

Finished the Henderson job on Birchwood. Put in the attic insulation, R-49, 1,150 sq ft. 6 hours labor. Nicor Gas program. Send the invoice.

It should start the invoice and ask you for the missing pieces (rate, address, invoice number). That is it working. The rule never changes: AI drafts, you check names, numbers, and dates, you send.

The customer tells the room, out loud:
- Did you answer ALL of her problems, not just the easy one?
- Does the reply sound like a real person wrote it?
- Does she know exactly what happens next, and when?
- Would she hire your company again?

Then the other office checks your invoice: names, numbers, and the
total against what the boss actually sent. Would you put the
company's name on it?